HIPAA Notice of Privacy Practices

This HIPAA Notice of Privacy Practices (the “Notice”) explains how we may use and disclose your Protected Health Information (“PHI”), and your rights concerning that information. ETS is considered a “covered entity” under 45 C.F.R. Parts 160 and 164.

2.1 Permitted Uses & Disclosures Without Authorization

  • Treatment: Coordinating or managing your care with other health providers.
  • Payment: Billing and collection activities, verifying insurance coverage.
  • Healthcare Operations: Quality assessment, training, compliance audits.

2.2 Uses & Disclosures Requiring Authorization

We must obtain your written authorization for uses and disclosures not described in this Notice, including:

  • Most marketing activities.
  • Sale of PHI.
  • Psychotherapy notes (except for limited treatment, payment, or operations purposes).

2.3 Uses & Disclosures Permitted in Special Situations

We may disclose PHI without your authorization as required by law, or for:

  • Public‑health activities (disease control, FDA reporting).
  • Victims of abuse, neglect, or domestic violence.
  • Judicial and administrative proceedings.
  • Law‑enforcement purposes.
  • Organ‑donation organizations.
  • Serious threats to health or safety.

2.4 Your Rights Concerning PHI

  1. Right to Access: Inspect or obtain a copy of your PHI in designated record sets within 30 days (extensions allowed).
  2. Right to Request Amendment: Request corrections if you believe the PHI is inaccurate or incomplete.
  3. Right to an Accounting of Disclosures: Receive a list of PHI disclosures made in the past six (6) years, excluding those for treatment, payment, or operations.
  4. Right to Request Restrictions: Ask us to limit certain uses or disclosures; we are not required to agree except for self‑pay disclosures to health plans.
  5. Right to Confidential Communications: Receive PHI at an alternative location or via alternative means.
  6. Right to Revoke Authorization: You may revoke any authorization, in writing, at any time.
  7. Right to File a Complaint: If you believe your rights have been violated, contact our Privacy Officer or the Office for Civil Rights (OCR).

2.5 Breach Notification

In the event of a breach involving your unsecured PHI, we will notify you as required by the HIPAA Breach Notification Rule, 45 C.F.R. §§164.400‑414.

2.6 Contact & Complaint Process

Questions, requests, and complaints should be directed to our Designated Privacy Officer:

  • Email: [email protected]
  • Phone: (305) 456‑6700
  • Mail: HIPAA Privacy Officer, 15271 West 60th Ave, Suite 106, Miami Lakes, FL 33014
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